3 Sins of a deadly meeting

Meetings are very important in any business, but not always as effective as they should be. At Intundla Conference Venue we make it our business to ensure that your meeting is successful. We provide the perfect location set in a tranquil bush setting, so fewer distractions. Our Conference Venue is only 30 minutes from Pretoria which makes travelling here a breeze, and our friendly staff is at hand to guarantee you get the most from your time spent at Intundla.

We’ve taken a look at some of the reasons why meetings fail


1. Wrong Time

You might think that the best day for a meeting is Monday or Friday. Those days already seem like they’re the less productive, so why not have your meetings scheduled then? Though Mondays and Fridays are the least productive days of the week that should be a reason NOT to have your meetings on those days. If you take your meetings seriously, you plan them when you’re most likely to have a lively productive bunch of people attend them. The other reason not to have your meetings on either of these days is because you’re more likely to have attendance issues. You need 100% attendance for your meeting’s success and you need people to be fully engaged. Plan your meetings for Tuesdays, Wednesdays or Thursdays. Best time of the day is afternoon or mid-morning, but not too late and not too soon after lunch hour. People tend to watch the clock if the meeting is scheduled too late in the afternoon, and are prone to be a bit more sluggish if it’s shortly after lunch.

Related article: Using Workshops to Achieve your Company Objectives


2. Too long

We’ve all had to sit through a meeting that just went on and on without accomplishing anything. Start tracking the cost of your meetings, and hold people accountable. This will create a sense of importance and will help you achieve twice as much in half the time. Meetings that run too long are probably guilty of one or more of the following:

  • No clear objectives or agenda
  • One/two people dominate the meeting
  • Time wasted on low-priority matters
  • Unrealistic expectations
  • Attendees are unprepared
  • No accountability
  • No plan of action

3. Attendees don’t take the Meeting Seriously

If this is the case your meeting is doomed before you’ve even started. People will arrive late, unprepared, not be engaged and sit doodling. Firstly it is a mind-set. If people are viewing the meeting as non-work they won’t take it seriously either. By orchestrating effective and productive meetings with clear goals and call-to-actions, and by holding people accountable, you can create a culture where meetings are viewed just as important as any other part of their job. In fact why not take it a step further and have a workshop on effective meetings.

Related article: How to run effective Meetings and Conferences

Most importantly, practice makes perfect. Meetings are like any other part of business or life. You will only improve if you commit to getting better. Monitor what works and what doesn’t and hold people accountable.

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Working With People You Don’t Like

Below we’ll explore ways of getting along with people you don’t like in more depth, but one sure fire way is to spend time with the person in an informal way. Even though this might not sound like something you’d enjoy the best way to get to know someone is by sharing a meal or a team build. Intundla Conference Centre near Gauteng offers a variety of products and facilities that will help you solve problems at the workplace and overcome obstacles to make your team more productive.

Most people will at some point in their careers have to deal with the unpleasantness of working with someone they don’t get along with. This could be your boss, a fellow colleague, a client or a consultant. Situations like these can be very stressful and counterproductive, zapping you of energy and joy.

Let’s look at some strategies for overcoming a very difficult, sometimes delicate but very real issue in most work places.

Tolerance

“What is tolerance? It is the consequence of humanity. We are all formed of frailty and error; let us pardon reciprocally each other’s folly – that is the first law of nature.”  – Voltaire (François-Marie Arouet), French Writer.

This is often the first step towards working with people we don’t like in a way that’s not only productive but might even open up doors to opportunities we would otherwise have missed. We are all different people with varied personalities and behaviours, an array of cultural backgrounds, etc. Try keeping an open mind when dealing with people and give them the same amount of respect that you would like to receive.

Find a confidant outside of work

The first thing we normally do when a colleague gets on our nerves is to find someone that will agree with our aggravations and help in slandering the person’s bad habits. Rather than gossiping about this person at work find someone outside of the workplace that you trust to discuss the situation with, someone that can be objective and give you sound advice.

Be in control of your emotions

Emotional intelligence is the ability to identify, assess, and control the emotions of oneself, of others, and of groups. Empathy and walking in someone else’s shoes will make it easier to understand the other person, maybe they are having a hard time at home or struggling with health issues or have a worry or concern you’re not aware of. Studying people and getting insight into the games people play to get their own will also clarify why someone behaves the way they do. We all manipulate others to a certain degree at times; the secret is to know when you’re being manipulated and how to turn the tables for the good of both parties.

Other ways of staying in control is to practise deep breathing exercises when you know someone gets you hot under the collar. Meditation and exercise will also help you to be more in control of your emotions in general, which will assist in bad situations.

Connect and engage

As mentioned above one of the best ways to get along with people is to get to know them better. Find common ground, you might surprise yourself and begin to like the person. Celebrate each other’s differences and focus on things that you like or respect about the other person, e.g. they might be meticulous with time and be well disciplined, and they might have a great sense of humour or be very effective in time management. This could be hard at first but will be well worth it in the end. It could even become one of your greatest assets – the ability to always find the good in others!

Sit down and talk about it

Discussing it will be the most difficult of tactics and you have to be careful in your approach. Be aware of the dynamics between you and always be respectful in your attitude. Stay calm and tackle the problem systematically. Start by acknowledging the tension and be specific about behaviour that is causing it. Use examples of situations if possible and explain how this makes you feel. Be prepared to listen to the other person’s perspective without interrupting them and stay open minded to suggestions of how to resolve this. Offer your willingness and determination to build a better relationship.

No great relationship comes without hard work and will power and very few relationships will not thrive when giving it your positive attitude and kindness.

The highest result of education is tolerance. – Helen Keller

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How to Effectively Integrate Social Media into your next Conference

If you are in the Conference and Event Industry chances are good that you’ve had to struggle with the issue of delegate engagement. By using Social Media effectively you can create better delegate participation and create relevance and meaning at your next event.

Whether big or small, Events are great platforms for creating conversations around your Brand, Conference, Speakers or Specific Topics. Because Social Media is just one big conversation, it is easier than you think to integrate this into your next event.

More and more Companies are using Twitter and #hashtags to create a BUZZ around their events before and even after the event has taken place. It centralizes the event and allows the delegates to discuss the event, topics, and speakers, and for marketers it is an opportunity to effectively measure the success of the event.

First let’s look at the infamous #Hashtag

What is a #hashtag?
It is a simple keyword or phrase, without any spaces and with the # (hash) sign in front.

How does the #hashtag work?
#Hashtags act as the facilitators to any conversation and ties the conversation into one stream. Even if Twitter users are not connected otherwise, their tweets and talk about the same topic will then appear in the same Twitter stream. If you then search Twitter for a specific topic in Twitter Search the conversation about your search will appear, e.g. #conference.

How to choose your next Event’s #hashtag

  • Make sure you keep your #hashtag short. When tweeting about an event or topic you are only allowed 140 characters, so give your delegates room to manoeuvre.
  • Create your #hashtag as soon as you’ve planned your event. This allows for time to create a buzz around the event. Consider having an incentive for using the #hashtag and promote this at registration of the event.
  • Be strategic when creating your #hashtag and collaborate with partners that already have a big following. This way you will generate more impressions faster.
  • Check for availability to make sure you’re not picking a #hashtag that is already in use, and be careful not to hijack words and topics of a sensitive nature and best avoid using sentiments like love.
  • By using industry keywords you can gain the interest of a larger network. For instance if you notice a #hashtag of interest used in a tweet that appears in your main Twitter feed you might start following that conversation purely out of interest.
  • Create different #hashtags for the various breakaway sessions. This makes conversations around specific topics easier and more fluent. Some speakers might prefer to also have their own #hashtag.

How to promote your #Hashtag

  • Use all your marketing channels to promote your event and #hashtag and post regular updates about your event, e.g. let your audience know when you secure a new speaker.
  • Promote the use of your #hashtag before and during your event by using visual displays.
  • Prominently display the conversation feed during the event.
  • Consider printing a Daily newspaper with the best Tweets, this can also easily be turned into a fun contest.
  • Remember to set goals and track your success throughout your campaign.

Written by The Marketing Company

The Marketing Company

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