Meetings are very important in any business, but not always as effective as they should be. At Intundla Conference Venue we make it our business to ensure that your meeting is successful. We provide the perfect location set in a tranquil bush setting, so fewer distractions. Our Conference Venue is only 30 minutes from Pretoria which makes travelling here a breeze, and our friendly staff is at hand to guarantee you get the most from your time spent at Intundla.
We’ve taken a look at some of the reasons why meetings fail
1. Wrong Time
You might think that the best day for a meeting is Monday or Friday. Those days already seem like they’re the less productive, so why not have your meetings scheduled then? Though Mondays and Fridays are the least productive days of the week that should be a reason NOT to have your meetings on those days. If you take your meetings seriously, you plan them when you’re most likely to have a lively productive bunch of people attend them. The other reason not to have your meetings on either of these days is because you’re more likely to have attendance issues. You need 100% attendance for your meeting’s success and you need people to be fully engaged. Plan your meetings for Tuesdays, Wednesdays or Thursdays. Best time of the day is afternoon or mid-morning, but not too late and not too soon after lunch hour. People tend to watch the clock if the meeting is scheduled too late in the afternoon, and are prone to be a bit more sluggish if it’s shortly after lunch.
Related article: Using Workshops to Achieve your Company Objectives
2. Too long
We’ve all had to sit through a meeting that just went on and on without accomplishing anything. Start tracking the cost of your meetings, and hold people accountable. This will create a sense of importance and will help you achieve twice as much in half the time. Meetings that run too long are probably guilty of one or more of the following:
- No clear objectives or agenda
- One/two people dominate the meeting
- Time wasted on low-priority matters
- Unrealistic expectations
- Attendees are unprepared
- No accountability
- No plan of action
3. Attendees don’t take the Meeting Seriously
If this is the case your meeting is doomed before you’ve even started. People will arrive late, unprepared, not be engaged and sit doodling. Firstly it is a mind-set. If people are viewing the meeting as non-work they won’t take it seriously either. By orchestrating effective and productive meetings with clear goals and call-to-actions, and by holding people accountable, you can create a culture where meetings are viewed just as important as any other part of their job. In fact why not take it a step further and have a workshop on effective meetings.
Related article: How to run effective Meetings and Conferences
Most importantly, practice makes perfect. Meetings are like any other part of business or life. You will only improve if you commit to getting better. Monitor what works and what doesn’t and hold people accountable.